10 Aspects of Effective communication skills

Aspects of effective communication skills

Effective Communication:

Communication is a two-way road. There must be someone to listen to and others to respond accordingly. A communication delivery can only be successful if there is smooth feedback from the other side.

Getting feedback from the listeners or the audience is an art that can be attained if your communication delivery is meaningful, understandable, and simple in the context.

Some of the aspects of effective communication skills are presenting that hopefully would be beneficial for you.

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Types of Communication:

There are two types of communication patterns that we are using in our daily lives to communicate our message effectively.

1-Verbal Communication:

It includes sound and words to express yourself and convey the message you want, especially in contrast with gestures like non-verbal communication. Verbal communication contains the use of language written and oral.

2-Non-verbal Communication:

This type of communication is performed by facial expressions and gestures displayed through body language. Non-verbal communication is beneficial for deaf people because it is the only way that makes them able to express their thoughts.

Above, we have discussed the types of communication patterns we use in our daily lives. Now it’s time to check out some aspects of effective communication skills essential to making communication effective and understandable.

For a better experience, you can also read a book on “10 Skills for Effective Business Communication” by Jessica Higgins JD MBA BB and Ben Way

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10 Aspects of Effective Communication Skills:

Below mentioned are the aspects of effective communication skills, presenting in detail.

1-clarity:

One of the aspects of effective communication skills is clarity. It means that the message you want to deliver to your audience must be clear in its context. It’s the era of technology, but technology has not developed completely in some underprivileged areas.

While delivering a message through online means, the hurdle of connection and single problems can be a great barrier for effective communication. That’s the reason you have to make sure that the msg you want to deliver is clear reach to the recipient or not.

The clarity in communication can better help the recipient to understand easily and effectively.

2-Conciseness:

One of the other aspects of effective communication skills is conciseness. In writing or speech, the word “Conciseness” means that a piece of your writing is brief and to the point, unlike using unnecessary words or sentences. Your message should be clear in its extent and does not contain many unwanted words that could be the reason to bore your audience in reading or listening; it must be engaging as long as possible.

Use simple language, short words, and a meaningful tone, keeping in mind your audience.

3-Concreteness:

Correctness is one of the aspects of effective communication. It means that the message should be complete, have got through the authentic resource, specific, definite, and vivid rather than vague and general.

Concrete information using specific facts and figures is more likely to catch the receiver’s attention and trust towards the message and its sender.

4-Consistency:

Consistency in communication means that a message could have different voices, aspects, or contexts, but it is originally made to reach the targeted audience. Consistency is one of the most important aspects of effective communication skills because it shows the sender or creator’s state of mind.

Consistency in the message tells that the information should be centralized by targeting its specific audience and keeping in mind the receiver’s personal interests, a message should be designed.

5-Completeness:

The communication must be complete because it should convey all facts and figures required by the audience. The sender of the message must take into consideration the receiver’s mindset while conveying the message.

  • Complete and organized communication can develop and enhance the reputation of an organization.
  • A complete communication would always give additional information if required. It leaves no questions in the mind of the receiver.
  • It persuades the audience.

6-Correctness:

One of the aspects of effective communication skills is correctness, which means that the message should provide facts, figures, and experiences. The information the sender has collected must be taken from an authentic source and does not contain any fake or vague information.

One should present what he has experienced on its own or taking the facts from an authentic resource. The messages that are correctly delivered make the faith of the audience towards the sender.

7-Coherent:

The messages you want to send should be logical, and all points should be interlinked with each other. Look like the message is unified in its nature. Many of the information have derived other meaning if present incomprehensibly. The aspect of coherent is most important because it can build or ruin the entire expression of your content.

The message involves certain ideas and thoughts, and thus, when they are coherent, they can convey the main idea of the message. All the points that you have mentioned should be relevant to the topic and connected. Further, the flow and tone of communication should also be consistent.

8-Courtesy:

One of the essential aspects of effective communication skills is courtesy. It is the respect that we show to the receiver through our messages. It is more demanding, especially for business communication. The message should show respect in its context to the audience to engage them for a meaningful time.

While sending the message, the individual should be polite, sincere, enthusiastic, and reflective towards its recipient. The sender must show empathy towards the recipient and think about the targeted audience’s emotional level well.

Being courteous means that you have considered the feeling and emotions of the receiver and your own.

9-Credibility:

Credibility is one of the aspects of effective communication skills. Credibility in communication means that the information you are sharing with your audience thus pertains credibility and attain from an authentic source.

Every aspect of your message should have complied through a source that can be reliable and project as composed. The credibility of the information present in your message would gain the trust of your audience, and they can build faith towards you, like “if this person or entity is providing any information, then it has to be credible.”

10-Feedback

Feedback is the key element while talking about the aspects of effective communication skills. It provides the basis for the sender to believe that the message is delivered, keeping in mind all the aspects presented above.

Feedback can be seen as a tip for the message creator and sender because it could make them believe that their message is effectively conveyed to the targeted audience.

Conclusion:

Communication is one of the necessities of life, as we must have to interchange our thoughts with each other to deliver the message we want to convey to someone.

For example, performing any task in a workplace, selling some product to a customer, bargaining to purchase a product, making a speech to deliver your thoughts to the audience, etc. The above-mentioned aspects of effective communication skills play an important role in ensuring that your message is delivered and perfectly reached.

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